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The OmniFocus alternative without the complexity tax
Done Bear is an OmniFocus alternative for people who want serious GTD without maintaining a configuration project. It ships the five GTD views built in, runs on the web and Windows as well as Apple platforms, adds real-time collaboration OmniFocus deliberately omits, and stays local-first fast. Free to start.
Done Bear vs OmniFocus at a glance
Done Bear
OmniFocus
Done Bear
OmniFocus
Setup required
Platforms
Collaboration
Offline support
CLI / API / MCP
Pricing
Why people switch from OmniFocus
Your GTD system shouldn't be a second project
OmniFocus rewards system-builders and quietly punishes everyone else: perspectives to design, defer dates to tune, reviews of the system itself. Done Bear's five views are fixed on purpose, so the structure holds without maintenance.
GTD that works on your work computer
OmniFocus is Apple-first, with a limited web add-on sold separately. Done Bear's full app runs in any browser and natively on Windows and Linux, so your trusted system follows you onto machines Apple doesn't make.
Collaboration when work stops being solo
Hand a project to a teammate and OmniFocus has nothing for you: no shared projects, no assignees. Done Bear adds real-time workspaces without turning into project-management software.
Who should stay on OmniFocus
If you rely on custom perspectives, defer-date discipline, and deep hierarchy, and you enjoy tuning that machine, OmniFocus is still the deepest personal GTD tool on Apple platforms. Done Bear is for people who want the GTD outcomes with a tenth of the moving parts.
Moving from OmniFocus
There's no one-click importer yet. Export your OmniFocus database (CSV or TaskPaper) to keep an archive, then rebuild: folders and projects become projects, contexts and tags become labels, and defer dates become scheduled dates in Upcoming.
Frequently asked questions
How is Done Bear different from OmniFocus?
Both are GTD apps, but they sit at opposite ends of the configuration spectrum. OmniFocus gives you defer dates, custom perspectives, and deep hierarchy to build your own system. Done Bear ships the system: Inbox, Today, Upcoming, Anytime, Someday, and a Logbook, with nothing to configure and nothing to maintain.
Does Done Bear work on Windows and the web?
Yes. Done Bear runs on the web, macOS, Windows, Linux, and iOS. OmniFocus is Apple-first: Mac, iPhone, iPad, Apple Watch, and Vision Pro, plus a limited web add-on that costs extra.
Does Done Bear support team collaboration?
Yes. Done Bear has real-time shared team workspaces on every plan. OmniFocus is single-player by design: no shared projects, no assignees.
How does the pricing compare?
Done Bear is free for up to 250 tasks, then from $7/month per member billed yearly. OmniFocus is sold as a per-platform license or an all-platform subscription. If you're paying mainly for GTD structure, Done Bear's free tier covers a full personal system.
Can I move my OmniFocus projects to Done Bear?
Yes, though there's no one-click OmniFocus importer yet. Export from OmniFocus (CSV or TaskPaper) to keep an archive, then rebuild in Done Bear: contexts and tags become labels, and most perspectives map onto the five views. Most switchers rebuild only what's still alive.