A shared task list that stays a list
Done Bear is a GTD list for one person first. When you need to share it with a partner, a family member or a colleague, invite them to your workspace. Today stays a dated list, with no columns, sprints or backlog. Every plan includes sharing, and the free plan has unlimited members and 2 teams.
Today stays Today
Today is still the dated list for this calendar day after someone joins. Tasks keep a start date, a deadline and at most one project.
Sharing does not add a board
Sharing a workspace adds no columns, story points or backlog. If you want issue tracking, sprints, or a Linear or Jira board, stay there.
Agents write to the same list
A teammate, an assistant filing follow-ups and a script all capture into the same Inbox, Today, Upcoming, Anytime and Someday. An agent signs in as an existing member over MCP or an API key, adds a task and hands it to a named person. A person still decides what gets worked on.
Done Bear vs project management
What happens to Today when a second person joins your list.
Shape of the work
- Done Bear
- A dated GTD list
- Project management tools
- Boards, backlogs, and sprints
After a teammate joins
- Done Bear
- Today stays Today
- Project management tools
- The list becomes a project
Planning
- Done Bear
- A start date and a deadline
- Project management tools
- Cycles, points, and statuses
Who should stay
- Done Bear
- People sharing one list
- Project management tools
- Teams on Linear or Jira
| Done Bear | Project management tools | |
|---|---|---|
| Shape of the work | A dated GTD list | Boards, backlogs, and sprints |
| After a teammate joins | Today stays Today | The list becomes a project |
| Planning | A start date and a deadline | Cycles, points, and statuses |
| Who should stay | People sharing one list | Teams on Linear or Jira |
A 60-second test you can run
Open a shared workspace, add a task in Today, then complete it. Today is still a list and the task is in the Logbook. No board, sprint, or status column appears.
Frequently asked questions
Does Done Bear have shared workspaces?
Yes. Every plan has real-time shared workspaces. A workspace owner invites someone from Settings → Members, or turns on domain join there so people with a verified address on that work domain join without an invite. They see the same Inbox, Today, Upcoming, Anytime and Someday. The free plan includes unlimited members and 2 teams.
Does inviting a teammate turn Today into a board?
No. Today stays a dated list after a teammate joins. Done Bear does not add columns, sprints, or a backlog view. People who want that shape should stay on Linear or Jira.
How many members and teams are on the free plan?
The free plan includes unlimited members and 2 teams, and up to 250 tasks. Basic raises the team limit to 5 and removes the 250-task limit. Paid plans start at $7/month per member billed yearly.
Can an AI agent add tasks to a shared workspace?
Yes. An agent signs in as an existing member over MCP OAuth or an API key, writes to the same views everyone else uses, and can hand a task to a named member. It takes no seat, so it adds nothing to the bill.
Should a Linear or Jira team switch to Done Bear?
No. Teams that run sprints, issue tracking, or cycle planning should stay on Linear or Jira. Done Bear is for people who share a GTD list and want Today to stay a list.
Start your list, share it later
Free up to 250 tasks, no card. Sharing is included, with unlimited members and 2 teams on the free plan.