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The Microsoft To Do alternative for when lists aren’t enough
Done Bear is a Microsoft To Do alternative for people who have outgrown a flat list. To Do is free and Microsoft-account native. Done Bear adds five GTD views, local-first sync, apps that are not tied to a Microsoft account, team workspaces, and an MCP server for agents. There is no To Do importer. Free to start.
Done Bear vs Microsoft To Do at a glance
Done Bear
Microsoft To Do
Done Bear
Microsoft To Do
GTD structure
Account
Offline architecture
Collaboration
CLI / API / MCP
Pricing
Why people switch from Microsoft To Do
A flat list stops being enough
Microsoft To Do gives you lists. GTD needs a system. In Done Bear, capture lands in the Inbox, Today is a deliberate choice, and Someday holds ideas without guilt: structure a flat list can’t express.
Your tasks should not need a Microsoft account
To Do is Microsoft-account native. Done Bear runs in any browser and ships native apps for macOS, Windows, Linux, and iOS, so a work machine or a non-Microsoft login no longer cuts you off from your system.
Teams and agents, not only a personal list
Done Bear has real-time shared workspaces and a hosted MCP server, so a teammate or an assistant can work the same list. To Do sharing stays inside Microsoft accounts. When work stops being a solo list, you need more than To Do.
Who should stay on Microsoft To Do
If you are happy with a flat Microsoft-account list and you do not want GTD structure, stay on Microsoft To Do. It is free, it lives next to Outlook, and switching would add a system you do not need. Done Bear is for the moment lists stop being enough.
Moving from Microsoft To Do
There is no Microsoft To Do importer. Recreate the tasks that still matter and treat the move as a review, not a copy. Most To Do lists hold finished or abandoned items that should not come across.
Frequently asked questions
What’s the main difference between Done Bear and Microsoft To Do?
Microsoft To Do is a free, Microsoft-account list. Done Bear is a GTD task manager: Inbox, Today, Upcoming, Anytime, and Someday are built in. To Do is fine when a flat list is enough. Done Bear is the next step when you need a system, local-first speed, teams, or agents.
Can I import Microsoft To Do into Done Bear?
No. There is no Microsoft To Do importer. Recreate the tasks that still matter and treat the move as a review, not a copy. Most To Do lists hold finished or abandoned items. A clean rebuild is usually faster than a faithful copy.
Does Done Bear work without a Microsoft account?
Yes. Done Bear does not need a Microsoft account. It runs in any browser, plus native apps for macOS, Windows, Linux, and iOS. To Do is built around a Microsoft account and sits next to Outlook. If you want the list on machines and accounts Microsoft does not own, Done Bear is the closer fit.
How does Done Bear pricing compare to Microsoft To Do?
Microsoft To Do is free with a Microsoft account. Done Bear is free for up to 250 tasks with unlimited workspace members. Paid plans start at $7/month per member billed yearly when you need unlimited tasks or more teams. You are paying for GTD structure, not for a list.
Does Done Bear support teams and agents?
Yes. Done Bear has real-time shared workspaces and a hosted MCP server, so teammates and assistants can work the same list. Microsoft To Do shares lists with other Microsoft accounts. If you need a team workspace or an agent that is not tied to Microsoft, Done Bear is the closer fit.