Plans and limits

Done Bear is free to use, and the Free plan is a plan rather than a trial. There is no expiry and no card. Two numbers are worth knowing.

What Free includes

• 250 active tasks — the one limit most people will meet.
• 2 teams.
• Unlimited members — a workspace holds as many people as you like, at no cost.
• Every platform — web, macOS, Windows, Linux, iOS, the CLI, and Raycast, with offline-first sync on all of them.
• Connected assistants — pointing Claude, ChatGPT, Cursor, or Codex at your tasks is included, and it is not rationed. See Assistant messages.

What counts as an active task

Any task that is not in the Trash, including finished ones sitting in your Logbook. Archiving a task moves it to the Trash and frees its slot again.

So the number tracks what you are storing rather than what is on your plate today, and clearing out completed work is what brings it back down.

What happens when you reach the limit

Nothing is deleted and nothing locks. Done Bear stops accepting new tasks and tells you the limit is reached, and everything already in the workspace stays readable, editable, and syncing across your devices exactly as before.

There are two ways out: archive some finished work to free up slots, or move to Basic.

Basic

Basic removes the task ceiling entirely — unlimited tasks, and up to 5 teams. It is priced per member per month, at a lower rate if you pay yearly, and the current price is on the pricing page.

The founding offer

Sign up before 30 September 2026 and your workspace keeps Basic free permanently: unlimited tasks, up to 5 teams, and up to 3 people. A fourth member and beyond bills at the ordinary Basic rate, and the three free places stay free when you add one.

The grant covers one workspace — your first — and it is not transferable. There is nothing to claim: it is applied when you sign up, and your billing settings name the grant and the date it was made. The full terms are on the , and they are the whole of the fine print.